Sickness Absence Policy

A Sickness Absence Policy outlines the conditions under which employees can take time off work due to illness or injury. This policy aims to manage sickness absences efficiently while ensuring compliance with legal obligations and maintaining productivity.

What it is: A Sickness Absence Policy is a set of guidelines that specify how employees should manage and report their absences due to illness or injury. It includes details on notification procedures, sick pay entitlements, and the employer’s responsibilities in supporting employees during sickness absence.

When it is used: This policy is used whenever an employee is unable to work due to illness or injury. It applies across all sectors and organizational types, providing a structured framework for employees to follow when reporting and managing sickness absences.

By whom: The Sickness Absence Policy is developed and enforced by the employer and communicated to employees through internal policies and procedures. Line managers, HR departments, and relevant stakeholders are responsible for implementing and administering this policy in accordance with legal requirements.

Legal Basis: The legal basis for the Sickness Absence Policy includes employment laws and regulations such as the Health and Safety at Work etc. Act 1974, the Employment Rights Act 1996, and the Equality Act 2010. Compliance with these laws ensures that employees are treated fairly and are entitled to statutory sick pay without discrimination.

Potential fines and situations when they may be imposed: Failure to comply with the Sickness Absence Policy or relevant employment laws may result in penalties or legal consequences for the company. This could include fines imposed by employment tribunals, regulatory bodies, or legal challenges from employees alleging unfair treatment or wrongful dismissal due to sickness absence. Additionally, inadequate support for employees during sickness absence may damage the company’s reputation and employee morale.

Implementing a clear and comprehensive Sickness Absence Policy helps manage employee absences effectively, ensures legal compliance, and fosters a supportive workplace environment where employees’ health and well-being are prioritized.

The Sickness Absence Policy template serves as a flexible form applicable across various situations. Delivered in Microsoft Word, it is crafted in straightforward language for effortless utilization and modification.

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