Cleaning Services Agreement Between Landlord and Service Provider

The Cleaning Services Agreement Template is:

A professionally drafted, legally compliant Cleaning Services Agreement template | 2025 England & Wales landlord-tenant law aligned | suitable for cleaning services providers, landlords, and letting agents | Housing Act 2004 and tenancy deposit protection legislation compliant

Ideal for landlords, property managers, lettings professionals, and independent or agency-affiliated cleaning services contractors

For broader residential property maintenance needs, see also our Property Management Contract Template, ideal for landlords engaging contractors beyond cleaning services.

Why a Cleaning Service Agreement is Essential

Cleaning service are critical to maintaining rental property standards, tenant satisfaction, and deposit compliance. Without a written agreement, misunderstandings can arise regarding cleaning scope, access, timing, and liability. This Cleaning Services Agreement Template gives landlords and cleaning professionals a clear, legally enforceable document to avoid disputes and ensure consistent service delivery. For official guidance, refer to UK Government materials on property cleanliness, health, and safety standards in rental housing.

Protect Your Rental Property with Our Cleaning Services Agreement Template

Formalise your cleaning service arrangement and protect your property interests with this well-drafted Cleaning Services Agreement Template –  a comprehensive document tailored for use between landlords or agents and self-employed cleaners or agencies. The template sets out detailed service expectations, access provisions, payment structures, and responsibilities to reduce legal risk and ensure smooth, professional working relationships.

Who Should Use This Services Agreement Template?

Whether you manage a single rental flat or a portfolio of properties, this template is suitable for anyone engaging cleaning service on a professional basis. Designed for clarity and compliance, it works equally well for periodic cleans, end-of-tenancy deep cleans, or regular maintenance of communal areas. The template supports both sole traders and cleaning companies, ensuring all parties understand their obligations in delivering consistent and hygienic cleaning service.

Key Elements of the Agreement Template

Scope of Cleaning Services and Quality Standards

This section provides a clear definition of the services to be provided — including specific rooms, areas, or furniture — and whether the services relate to standard, deep, or specialist cleans. Performance standards are aligned with industry best practices and tenancy deposit scheme cleanliness benchmarks, ensuring the landlord has grounds to enforce quality expectations.

Access to Property for Services

The template covers all aspects of access, including advance notice requirements, entry to properties, key management, and safeguarding of tenant privacy. This is essential when services are arranged during ongoing tenancies or between tenancies with time-sensitive schedules.

Cleaning Services Payment Terms and Invoicing

A clear and enforceable payment structure is outlined, including pricing, invoicing frequency, late payment penalties, and tax or VAT implications. This helps both landlords and cleaning providers manage costs transparently and avoid disputes over fees or billing discrepancies.

Supplies, Equipment, and Health & Safety for Cleaning

This clause details responsibilities for providing materials and equipment, requirements for eco-friendly or non-toxic products, and compliance with COSHH and health & safety laws. Where services involve use of chemicals or operate in shared spaces, these provisions ensure legal and operational safeguards.

Insurance, Indemnity, and Liability Clauses

Protect your property and business from risk with robust liability terms. The agreement specifies insurance coverage obligations for cleaning providers and includes indemnity clauses to protect landlords from damage, injury claims, or service negligence.

Dispute Resolution and Agreement Termination

This section outlines procedures for ending the agreement with or without cause, dispute resolution options such as mediation, and protocols for amending service arrangements. This helps maintain flexibility while ensuring fairness and predictability for both parties.

Why Choose Our Cleaning Services Agreement Template?

• Professionally Drafted: Prepared with expertise in residential property law and cleaning contracts

• Customisable Format: Fully editable Word document for easy adaptation to your specific arrangement

• Legally Compliant: Meets Housing Act requirements and GDPR access protocols

• Clarity and Protection: Minimises legal exposure and disputes through well-defined cleaning terms

• Suited for All Scales: Works for small-scale landlords, letting agencies, and large property managers alike

Ideal Users of This Agreement Template

• Residential landlords seeking to contract out cleaning services

• Letting agents responsible for end-of-tenancy or scheduled cleaning

• Cleaning services providers offering regular or specialist services

• Property managers maintaining communal areas in multi-tenant buildings

Easy to Edit and Implement Cleaning Services Agreement Template

Our Cleaning Services Agreement Template is supplied in a user-friendly Word format, enabling fast customisation of names, cleaning specifications, payment terms, and access details. Clear clause headings and logical structure ensure legal precision while remaining practical and readable for all parties involved.

Manage Cleaning Services Legally and Efficiently

Use this Cleaning Services Agreement Template to establish a legally sound, transparent, and professional arrangement between landlords and cleaning services providers. Prevent disputes, protect property standards, and foster reliable partnerships by formalising your cleaning services with a contract that reflects best practice and current legal requirements.

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